Media Lab 101

We are using MediaLab for storing and reviewing our compliance policies, as well as staff training and signoff of required compliance policies.

To log in, go to https://medialab.com and log in with the username and password sent to your renegade.bio email address.

For technical support, contact:

support@medialab.com
(877) 776-8460 (tollfree)

1. All policies and procedures are first uploaded and edited in the Regulations & Compliance Shared Google Drive.
2. When creating a new policy or procedure, use the Renegade Bio template by clicking File -> New from template, then selecting 'TMP-001 New Policy Template':

1. Update the version number to what the next version will be, possibly adding "Draft" after it. So from 1.0 -> 1.1 Draft
2. Collaborate on the doc, potentially for some time.
3. When ready to upload remove the "Draft" from the version number but otherwise not modifying it (1.1 Draft -> 1.1)
4. Use "File > Version History > Name current version" to save this name (1.1) to the history in gsuite

1. Download this doc as a PDF
2. Upload it to MediaLab setting the proper version number and document number in MediaLab.
3. If you've done collaboration in Google Docs already, at this point it should be ready for the approval workflow in MediaLab

Adding users to MediaLab

To  add users one at a time, please follow these steps:

1. Click on the "Users" tab.
2. Click on "Add a User" and follow the prompts. You'll need to enter the user's first and last name (and optionally, e-mail, phone, and employee ID)

To  add users by uploading a spreadsheet, please follow these steps:

1. Click on the "Users" tab.
2. Click on "Upload User CSV File " and follow the prompts. You'll need to prepare a list of users in a spreadsheet program (like Excel) or export a list from your personnel system. You can then upload this list to MediaLab, and users will be created.

Regardless of how they're entered into the system,  all users will have their own unique usernames and passwords to access MediaLab. Users log in by visiting the MediaLab website, then clicking on the "Students" button in the "Subscriber Login" box in the upper right corner. After entering their usernames and passwords, users will see their individual home page, which lists assigned, completed, and available courses and lets users print reports and certificates.

Once you have users in the MediaLab system, you can organize them into groups, delegate subadministrator powers to them, assign required courses, and view reports. Click on the "Users" and "Assignments" tab above for more information.

Making courses available to your users

All 111 courses are now available to your users. Your users can access them by logging in to their accounts and clicking on the "Open Enrollment" tab.

You can change this option later by clicking on the "Assignments" tab, then "Set Up Open Enrollment."

You can also assign required courses, with a due date.

To  assign required courses, please follow these steps:

1. Make sure you've added users (see above). You won't be able to assign courses until you've added users to assign the courses to.
2. Click on the "Assignment" tab above.
3. Click on "Add Assignments" and follow the prompts. You'll be asked to select courses, users, and a due date.

When a user fails a course . . .

The system will let the user retake the course and replace the old score. You can still see the old score in the assignment history.

You can change this option later by clicking on the "Home" tab, then "Change Options."